HOOK NORTON PARISH COUNCIL
MINUTES OF A MEETING OF HOOK NORTON PARISH COUNCIL HELD IN THE MEMORIAL HALL ON THURSDAY 8 NOVEMBER 2012 at 7.30pm
Present: Councillors: Shepley- Cuthbert, Hicks, Hayward, Usher, Cooke, Casson (part), Leader, Watkins, Mrs Watts (Parish Clerk) and three members of the public
Apologies for Absence
Cllrs Kane, Brotherston, Millar and County Councillor Jelf.
Cllr Shepley- Cuthbert reminded Councillors that any correspondence received by them and requiring a response should be passed to the Parish Clerk to deal with. This will ensure that the views of the entire Council are represented and that matters are dealt with in a uniform and professional manner. Simple acknowledgements of letters or emails received are of course acceptable.
Minutes of Previous Meeting held on 11 October 2012 and Matters Arising
It was proposed by Cllr Hayward and seconded by Cllr Hicks that the minutes of the previous meeting on 11 October 2012 be accepted as a true and accurate record and this was passed unanimously.
The Clerk had ordered a free sack of salt from OCC Highways for the village, to be stored at Ferris Hill Farm.
Minutes of Extraordinary Meeting held on 5 November 2012 and Matters Arising
It was proposed by Cllr Usher and seconded by Cllr Hicks that the minutes of the extraordinary meeting held on 5 November 2012 be accepted as a true and accurate record and this was passed unanimously.
Declarations of Interest
Cllr Usher declared an interest in the proposed Bourne Lane development.
The Bell Inn
The Clerk had invited Mr & Mrs Shapland to the meeting to discuss their plans for this property but they had declined the invitation. Mr & Mrs Shapland had submitted a planning application to CDC but the Clerk had not yet received notification of that application. The Clerk was asked to write to Mr & Mrs Shapland asking them to meet Cllrs on site next week. This would give Cllrs a better understanding of the proposals being made and enable them to make an informed decision on the plans when they are received.
Report of the Planning Co-Ordinator on Planning Applications Received
During October the Parish Council received four planning/TCA applications, to be discussed at the end of the public meeting. CDC granted 12/01241/F, Spring Barn, Berryfield Farm on 16 October. OCC granted a certificate for MW.0067/12 on 23 October, existing use of the lower yard for screening, crushing and storage of inert waste at Ferris Hill Farm.
To Invite Members of the Public to Comment on Planning Applications
There were no comments from members of the public attending.
Reports or Working Groups
Cllr Leader reported:
Cemetery and Allotments
Cllr Usher reported:
Cllr Hayward reported:
Hook Norton War Memorial Hall
In the absence of Cllrs Kane and Brotherston there was nothing to report.
Neighbourhood Plan Sub-Committee
Cllr Cooke reported:
Report on District Council Matters
D Cllr Irvine had not submitted a report.
Report on County Council Matters
C Cllr Jelf had submitted a report to the Parish Clerk. He had dealt with the following issues:
Cllrs thanked C Cllr Jelf for dealing with these matters. The Parish Clerk was asked to advise him that a villager had requested a handrail on Middle Hill; the railings from Rectory Rd to Sibford Road need to be re-positioned to allow better access.
Finance/Schedule of Receipts and Payments for Authorisation by the Council
The Clerk presented the schedules of receipts and payments and sought approval to pay the cheques itemised on the schedules totalling £1925.98 for the Parish Council and £258.59 for the Memorial Hall. Cllr Hicks moved acceptance of the payments detailed, this was seconded by Cllr Usher and approved unanimously.
Cllr Shepley- Cuthbert reminded Cllrs that the budget for 2013/14 would need to be agreed at the December meeting. The Parish Clerk will prepare budget papers and distribute them prior to the meeting.
Cemetery Fees 2013/2014
Cllr Usher asked for this item to be deferred to the December meeting.
Heath Allotment Trust
Cllr Shepley- Cuthbert had spoken with Pauline Walters and Nigel Shields about public liability insurance for the Trust. His broker had confirmed that Zurich Municipal is correct in saying that land held by a separate legal identity cannot be insured by the Parish Council. The broker will consider whether or not there are any alternative ways of insuring the land.
Cllr Cooke will be attending a site meeting with Cherwell Community Land Trust, CDC and HN Low Carbon Group on the CDC land off Bourne Lane on 14 November at 4.20pm. All Cllrs are welcome to attend.
Appeal on the Proposed Bourne Lane Development
The appeal is due to take place on 18 December 2012. Cllr Cooke, Julia Edwards and Robert Gardner recently met Phil Smith, the Planning Consultant for CDC and he had given Cllr Cooke some advice on how to defend this case. The Parish Clerk submitted a document written by Julia Edwards and Robert Gardner to the Planning Inspectorate on 6 November. Cllrs thanked Julia and Robert for the amount of time and effort they had put into preparing this defence.
Julia Edwards advised Cllrs that the pdf file sent to the Planning Inspectorate differed slightly from the hard copy sent the same day. This was not expected to cause any confusion.
The Parish Clerk was asked to contact District Cllr Irvine to emphasise that the PC need her to attend the Appeal to represent villagers.
Sunday Bus Service
Bloxham Parish Council is proposing a Sunday bus service which would serve amongst others, Hook Norton. The new timetable would cost £20,000 per annum, with the cost being split between Chipping Norton and Banbury Town Councils and the Parish Council’s which would benefit from this service. The cost to Bloxham, Milcombe, the Rollrights, Hook Norton and Over Norton would be approximately £3,000 each per annum. Cllrs discussed the proposals but unanimously voted against financing the scheme. The Parish Clerk will respond.
Bus Service 488 – OCC is consulting with parishes about local bus services, including the 488 which serves Hook Norton. Cllrs unanimously agreed that they would not support any cuts to this service, especially if buses were reduced during peak times when villagers were trying to get to or from work or college. The Parish Clerk will write to OCC.
Proposal to Replace the Hedge Between Church Land and Church House
Mrs Lomas had written to the Parish Clerk asking for permission from the PC to remove the hedge between church land and Church House and replace it with a fence and new hedge. Mrs Lomas was in attendance and answered Cllrs questions about the proposed work. Cllrs unanimously agreed to allow Mrs Lomas to proceed with the works as detailed.
The Parish Clerk had passed emailed correspondence to Cllrs during the month. She tabled the ORCC Annual Review 2011/12 and CPRE Countryside Autumn magazine.
To Invite Questions and Comments from Members of the Public
Julia Edwards suggested that the Environment working group contact local printers to see if they might produce a village map on a commercial basis for a reduced fee (i.e. the map would include advertising).
Date and Time of Next Meeting
The next Parish Council meeting will be held on Thursday, 13 December 2012 in the Memorial Hall at 7.30pm.
There being no further business the Chairman thanked everyone for attending and closed the public meeting at 8.40 pm.
A confidential item was discussed by Cllrs after members of the public had left the meeting – Confidential Item Annex 1