HOOK NORTON PARISH COUNCIL
MINUTES OF THE MEETING OF HOOK NORTON PARISH COUNCIL HELD IN THE MEMORIAL HALL ON THURSDAY, 9 JUNE 2016 at 7.30pm
Present: Councillors: Kane, Hicks, Griggs, Henderson, Brotherston, McCall-McCowan, Duggan, Matthews, Casson, Mrs Watts (Parish Clerk), District Councillor Brown, District Councillor Kerford-Byrnes (left 8.15pm), County Councillor Reynolds (arrived 7.56pm) and one member of the public
Apologies for Absence – Cllrs Watkins and Wright
Chairman’s Announcements: Cllr Kane welcomed District Councillor Kerford-Byrnes to the meeting. It was noted that Councillor Kerford-Byrnes sits on CDC’s Planning Committee.
Declarations of Interest: Cllr Kane declared an interest in item 8c, Osney Close.
Minutes of the Annual Meeting of the Parish Council held on 12 May 2016 and Matters Arising
Cllr Hicks proposed that the minutes of the annual meeting of the Parish Council held on 12 May 2016 be resolved as a true and accurate record of the meeting. This was seconded by Cllr Griggs and passed unanimously.
Thames Water has not repaired the manhole in the play area. Agenda item for next month.
The Primary School has ordered a defibrillator.
Report of the Planning Co-Ordinator on Planning Applications – Annex 1
Seven planning/TCA applications had been received since the last meeting. There were three objections; 16/00828/Q56 new dwelling at Whichford Lodge Farm; 16/00912/Q56 new dwelling at Crushill Farm, Station Rd and 16/00866/F new dwelling at Manor Cottage, Netting St.
Cherwell District Council had granted three applications.
16/00523/F Application withdrawn by the applicant – rear extension at 61 Rectory Rd.
15/02084/F Appeal to the Secretary of State, new dwelling at 13 The Glebe.
To Invite Members of the Public to Comment on Planning Applications: there were no matters arising.
Reports of Working Groups
a) Councillors are very pleased with the work being carried out by the new Parish Warden.
Cemetery and Allotments
a) Allotment Plot 23 – the Chairman of the Allotment Association is dealing with complaints.
b) A quotation of £300 has been received for rebuilding a fallen section of wall in the corner of the churchyard. Cllr Kane proposed that this quotation be accepted. This was seconded by Cllr Griggs and passed unanimously.
c) One quotation has been received for clearing rubble and vegetation from the churchyard. A further two quotations will be sought.
d) Collapse of the stone wall to the right of the steps in the cemetery. One quotation has been received. A further three quotations will be sought.
e) Japanese Knotweed in the cemetery has been treated. It may need further treatment.
f) Two holly trees growing out of graves in the churchyard have been felled.
g) A request to install a memorial tablet in the cemetery for a person not buried or interred there was rejected unanimously. The Parish Clerk will inform the stone mason.
a) Four dog bins have been purchased and these will be installed in the village shortly.
b) The stile off Burycroft Road has been repaired.
c) Bob Bickley has cut the verges by The Pear Tree public house and 1 Brookside.
d) OCC has still not cut any of the verges in the village, or those outside the 30mph limit. County Cllr Reynolds agreed to chase this up.
e) In the light of OCC’s lack of cutting verges in the village, the grass cutting contract with Bob Bickley will have to be extended. Agenda item for next month.
f) Ashburton Lane is overgrown. Tim Burchell has been asked to cut the vegetation back.
g) A C Lloyd has removed ‘The Grange’ advertising signs in the village.
h) The wooden planters on the triangle outside the village shop have rotted. A quotation for replacing them with wooden sleepers is to be sought.
i) North Area Highways has to agree to the damaged white gates at the entrance to the village in Station Road being replaced. They have not responded to requests so far. County Cllr Reynolds agreed to chase this up.
j) Osney Close: Cllr Kane left the building whilst this item was discussed. The verge in Osney Close outside Talbot House has been damaged by parked vehicles. Councillors unanimously agreed that quotations should be sought for a) re-turfing the area and b) putting down heavy duty open-weave matting with grass infills. A suggestion that bollards should be put there was unanimously rejected.
Hook Norton War Memorial Hall
a) It has been agreed that Hook Norton WI may plant an apple tree at the back of the Memorial Hall to commemorate the Queen’s 90th birthday.
b) The Parish Warden is going to paint the Memorial Hall gates in time for the Queen’s birthday celebrations on 18 June.
c) The facias at the front of the hall need replacing. Agenda item for next month.
Hook Norton Neighbourhood Plan: Cllr Hicks had nothing to report.
Queen’s 90th Birthday Celebrations and re-launch of the War Memorial Hall: this will take place in the Memorial Hall and gardens on 18 June from 2.00 – 6.00pm. Cherwell District Council has given the Parish Council a grant of £500 towards the cost of the event. FOHNS will provide cream teas. Hook Norton Brewery will brew a special beer from a 90 year-old recipe and this will be available to buy on site; any profit from the sale of the beer will be given to the Primary School. A Temporary Events Licence has been granted, as has a road closure order between Sibford Road and Mobbs Lane.
Finance/Schedule of Receipts and Payments for Authorisation by the Council:
The Parish Clerk presented the schedules of receipts and payments and sought approval to pay the cheques itemised on the schedules for June totalling £8,605.07 for the Parish Council (Annex 2) and £1,188.20 for the Memorial Hall (Annex 3). Cllr Hicks moved acceptance of the payments detailed. This was seconded by Cllr Brotherston and agreed unanimously.
Report on District Council Matters. District Cllr Hugo Brown reported:
Devolution – the original idea has stalled because the Government will not permit cross-border unitary authorities – this has to do with the fact that one authority cannot have two police forces which would be the case if Cherwell DC and South Northants C merged. Back offices will remain as joint working*. Devolution should release £1.4bn in infrastructure funding from the Government + £6bn of other investment. In May PwC was commissioned to produce a report, which will be ready at the end of June.
* Joint working initiatives under consideration by the Executive – (i) Private Hire Licensing and Hackney Carriage Policy, (ii) Joint Revenues and Benefits Service, (iii) Joint Community and Leisure Service
Recommendation to the Executive – to leave CDC’s capital contribution for disabled adaptions unchanged. This allows for the installation of ramps, wider doors, stair-lifts etc. Any surplus after mandatory expenditure will be retained within the scheme for identified improvements.
CDC Performance Report – 96% achievement of targets. If villagers are not satisfied with CDC performance, contact Cllr Brown direct firstname.lastname@example.org
Cllr Brown sits on the Overview and Scrutiny Committee whose remit is to recommend areas of concern for the Executive to consider – (i) fly-tipping, (ii) parking in Banbury, (iii) A361.
Bus 488 Chipping Norton – Banbury via Hook Norton will continue with the same level of service.
Superfast Broadband – there are areas within Hook Norton which do not received superfast Broadband and these have been referred to the Lead Member for Financial Management who has tasked the responsible officer with liaising with OCC, who are running the roll-out programme through Better Broadband for Oxfordshire. OCC’s response: 793 of 944 premises now have Superfast Broadband; 97 are due to get it by end-2017; plans are to be developed over the coming months for the remaining 54 properties.
District Councillor Brown sits on the (i) Accounts, Audit and Risk Committee, (ii) Budget Planning Committee, (iii) Overview and Scrutiny Committee, (iv) Planning Committee as a Substitute – this latter position constrains him from making public comment on specific planning applications. He has sent three objections from HNPC to the Chairman of the Planning Committee.
District Councillor’s Surgery – this will take place on 2 July in the Memorial Hall from 10:00 – 12:00pm. Villagers are welcome to come and speak with District Cllr Hugo Brown during this time.
Report on County Council Matters. County Cllr George Reynolds reported:
The unitary debate continues with an OCC sponsored meeting in Banbury Town Hall on 15 June.
All mobile libraries will cease to operate in July.
The public footpath on the Tylor Wimpey estate is still blocked off. The Parish Clerk will write to Taylor Wimpey asking them when it will be re-opened.
The footpath by the allotments is overgrown. Cllr Wright is dealing with this personally.
To Invite Questions and Comments from Members of the Public: there were no matters arising.
a) What is Taylor Wimpey doing about flooding on this estate and the public footpath? The Parish Clerk will write to them to ask what plans they have for rectifying these problems.
b) There is a need for a defibrillator to be located near or at the Memorial Hall. Other areas of the village are well covered. Agenda item for next month.
The next Parish Council Meeting will be held on 14 July 2016 at 7.30pm in the Memorial Hall.
There being no further business Councillor Kane thanked everyone for attending and closed the public meeting at 9.15pm.