HOOK NORTON PARISH COUNCIL
MINUTES OF A MEETING OF HOOK NORTON PARISH COUNCIL HELD IN THE MEMORIAL HALL ON THURSDAY 13 DECEMBER 2012 at 7.30pm
Present: Councillors: Shepley- Cuthbert, Kane, Hicks, Hayward, Millar, Watkins, Mrs Watts (Parish Clerk) and one member of the public
Apologies for Absence
Cllrs Usher, Brotherston, Leader, Cooke, Casson and District Councillor Irvine.
The number of emails circulating between Cllrs is sometimes overwhelming. Cllr Shepley- Cuthbert asked Cllrs to restrict email communications to the most essential. He reminded them that emails are in the public domain and therefore should be written in a professional manor.
Minutes of Previous Meeting held on 8 November 2012 and Matters Arising
It was proposed by Cllr Hicks and seconded by Cllr Watkins that the minutes of the previous meeting on 8 November 2012 be accepted as a true and accurate record and this was passed unanimously.
Declarations of Interest – There were none.
Report of the Planning Co-Ordinator on Planning Applications Received
During November the Parish Council received six planning/TCA applications, to be discussed at the end of the public meeting. There were no objections to five of the applications but objections to the application for The Bell Inn.
Cherwell District Council granted the following applications:
To Invite Members of the Public to Comment on Planning Applications
There were no comments from the member of the public attending.
Reports or Working Groups
Cllr Kane reported:
Cemetery and Allotments
Cllr Hicks reported:
Cllr Hayward reported:
Hook Norton War Memorial Hall
Cllr Kane had nothing to report.
Neighbourhood Plan Sub-Committee
Cllr Hicks reported:
Report on District Council Matters
District Cllr Irvine had not submitted a report.
Report on County Council Matters
County Cllr Jelf had not submitted a report.
Finance/Schedule of Receipts and Payments for Authorisation by the Council
The Clerk presented the schedules of receipts and payments and sought approval to pay the cheques itemised on the schedules totalling £3,317.56 for the Parish Council and £270.92 for the Memorial Hall. Cllr Hicks moved acceptance of the payments detailed, this was seconded by Cllr Watkins and approved unanimously.
Precept and Budget 2013/2014
The Parish Clerk reported that it would be necessary to submit a request to Cherwell District Council in January for the Precept for 2013/2014.Cllr Shepley- Cuthbert referred to the budget papers that the Parish Clerk had circulated before the meeting. He proposed that the Precept for 2013/2014 remain at £52K, with any over-spend being taken from reserves. This was seconded by Cllr Kane and unanimously agreed.
The draft budget did not take into account the need for a sum for the Neighbourhood Plan or for the path leading to the play area. These items were addressed. Cllr Hayward proposed that the amended budget for 2013/2014 be adopted and this was seconded by Cllr Millar. Annex 2
Heath Allotment Trust
Cllr Shepley- Cuthbert had given details to a broker who will consider whether or not there are any alternative ways of insuring the land.
Cllr Shepley- Cuthbert read a report submitted by Cllr Cooke. There was a further site meeting 6 December, although Cllr Cooke was unable to attend. Representatives from CDC, OCC Highways and Cherwell Community Land Trust attended. Issues arising:
The Bell Inn
Cllr Kane reported that planning application 12/ 01496/F has been withdrawn. The applicants will submit a revised application in the new year.
Appeal on the Proposed Bourne Lane Development
The 4-day appeal is due to take place on 18 December 2012 at Bodicote House. Rob Gardner and Julia Edwards will represent the PC and they were again thanked for the hours they have put in to dealing with this matter.
The Parish Clerk was asked to contact District Cllr Irvine to emphasise the need for her to attend the Appeal to represent villagers.
Correspondence – The Parish Clerk had passed emailed correspondence to Councillors during the month.
To Invite Questions and Comments from Members of the Public – There were none.
Stanton Engineering’s Agent had contacted Cllr Kane to ask for a private meeting with the PC Chairman and Vice-Chairman to discuss the possibility of finding a new site in Hook Norton. The request was refused. However, the Agent may approach the PC via the Parish Clerk. The matter will then be discussed in open forum at a PC meeting.
Date and Time of Next Meeting – The next Parish Council meeting will be held on Thursday,
There being no further business the Chairman thanked everyone for attending and closed the public meeting at 8.10 pm.