Director Kay Mander’s filmed survey of twenty-four square miles of rural Oxfordshire was part of a 1943 government project to [...]
Model Publication Scheme
Information available from Hook Norton Parish Council
under the Model Publication Scheme January 2009
| Information to be published | How the information can be obtained | Cost |
| Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted. |
(hard copy and/or website) | |
| Whos who on the Council and its Committees |
Website Hard copy |
Free 10p per sheet |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | Website Hard copy |
Free 10p per sheet |
| Location of main Council contact and accessibility details | Website Hard copy |
Free 10p per sheet |
| Staffing structure | Hard copy | 10p per sheet |
| Class 2 What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
(hard copy and/or website) | |
| Annual return form and report by auditor | Hard copy | 10p per sheet |
| Finalised budget | Hard copy | 10p per sheet |
| Precept | Hard copy | 10p per sheet |
| Borrowing Approval letter | Hard copy | 10p per sheet |
| Financial Standing Orders and Regulations | Hard copy | 10p per sheet |
| Grants given and received | Hard copy | 10p per sheet |
| List of current contracts awarded and value of contract | Hard copy | 10p per sheet |
| Members allowances and expenses | Hard copy | 10p per sheet |
| Class 3 What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews) |
(hard copy or website) | |
| Not applicable | ||
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) | Hard copy of Chairmans report – Newsletter | 10p per sheet |
| Not applicable | ||
| Not applicable | ||
| Class 4 How we make decisions
(Decision making processes and records of decisions) Current and previous council year as a minimum |
(hard copy or website) | |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | Website/Village Notice Boards for inspection Hard copy |
Free
10p per sheet |
| Agendas of meetings (as above) | Website/Notice Boards and library for inspection Hard copy at meeting |
Free
Free |
| Minutes of meetings (as above) nb this will exclude information that is properly regarded as private to the meeting. | Website/ Notice Boards, library for inspection Hard copy of minutes of the previous meeting at monthly council meeting |
Free
Free |
| Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. | Hard Copy | 10p per sheet |
| Responses to consultation papers | Hard Copy | 10p per sheet |
| Responses to planning applications | Website responses are documented on planning schedules and in minutes Hard Copy |
Free
10p per sheet |
| Not Applicable | ||
| Class 5 Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
(hard copy or website) | |
| Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements (Grants policy, Flying the Union flag) |
Hard copy Hard copy |
10p per sheet
10p per sheet |
| Policies and procedures for the provision of services and about the employment of staff:
Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Not applicable |
N/A |
| Not available at this time- policy to be drafted for approval | ||
| Not available at this time- policy to be drafted for approval | ||
| Not applicable | ||
| Schedule of charges (for the publication of information) | Website Hard copy |
Free 10p per sheet |
| Class 6 Lists and Registers Currently maintained lists and registers only |
(hard copy or website; some information may only be available by inspection) | |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | Website Hard copy |
Free 10p per sheet |
| Assets Register | Hard Copy | 10p per sheet |
| Not applicable | ||
| Register of members interests | Under Review, as this contravenes data protection act at present. Contact individual member (s) | 10p per sheet |
| Register of gifts and hospitality | Hard Copy | 10p per sheet |
| Class 7 The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
(hard copy or website; some information may only be available by inspection) | |
| Allotments | Hard copy | 10p per sheet |
| Burial grounds and closed churchyards
n.b. PC is only responsible for maintenance of churchyard |
Burial Ground Hard Copy
Churchyard refer to PCC |
10p per sheet |
| Hard copy | 10p per sheet | |
| Parks, playing fields and recreational facilities | Summary available on Website/Village Notice Boards for inspection Hard copy Inspection of files as agreed with the Clerk |
Free
10p per sheet Free |
| Seating, litter bins, |
Website/Village Notice Boards for inspection Hard copy |
Free
10p per sheet Free |
| Bus shelters | Website/Village Notice Boards for inspection Hard copy Inspection of files as agreed with the Clerk |
Free
10p per sheet Free |
| Not applicable | ||
| Not applicable | ||
| Agency agreements (Grass cutting agreement with Oxfordshire County Council only) | Hard Copy | 10p per sheet |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Hard Copy | 10p per sheet |
| Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
||
| Summary of Services in section 7 above in the village and appropriate contact names and telephone numbers | Website/Village Notice Boards for inspection Hard copy |
Free
10p per sheet |
Contact details:
All requests for hard copies should be made by email or in writing to the Clerk to the Council
Mr Kenneth Porter
Conifers
Main Street
Great Bourton
Banbury
OX17 1QU
Tel: 01295 758352
Email: kenneth_i.porter@virgin.net
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
| Disbursement cost | Photocopying @10p per sheet (black & white) | Actual cost * |
| Photocopying in colour
Price on application |
Actual cost | |
| Postage | Actual cost of Royal Mail standard 2nd class | |
| Other | Copies of items archived at Oxfordshire County Archives
Cost on application |
* the actual cost incurred by the public authority including third party charges and clerks time.